Privacy policy.

Effective Date: September 23, 2025

1. Introduction

Reboxd Limited (“we”, “our”, “us”) is committed to protecting the personal data of visitors to our website. This Privacy & Cookie Policy explains how we collect, use, and safeguard your data in compliance with the General Data Protection Regulation (GDPR) and UK GDPR.

2. Controller & Contact Information

• Controller: Reboxd Limited

• Company number 14247485

• Registered Address: Suite 106, The Pinnacle 170 Midsummer Boulevard, Milton Keynes, United Kingdom, MK9 1BP

• Contact Email: info@reboxd.nl

3. Personal Data We Collect

We may collect and process the following categories of personal data when you interact with our website:

• Contact details
  – Information such as your name, email address, and message.
  – Collected when you fill out our contact form.
  – Used to respond to your enquiry.
  – Used to send offers and to stay in contact with prospects where appropriate..
  – Retained only as long as necessary to respond.

• Newsletter sign-up data
  – Your email address.
  – Collected when you subscribe to our newsletter.
  – Used to send news, updates, and marketing (with your consent).
  – Retained until you unsubscribe.

• Job application data
  – Information contained in your CV and application (e.g. work history, contact details).
  – Collected when you apply for a position with us.
  – Used for recruitment purposes.
  – Retained only as long as necessary for the recruitment process.

• Website usage data
  – Technical information such as IP address, browser type, pages visited, and time spent on the site.
  – Collected automatically via analytics tools and cookies.
  – Used to improve site performance and security.
  – Retained only in aggregated or anonymised form.

• Scheduling data
  – Name, email address, and meeting details.
  – Collected when you book a meeting via Calendly.
  – Used to manage appointments and communications.
  – Retained only as long as necessary for the appointment.

4. Legal Basis for Processing

We process your personal data on the following grounds:

• Consent – for newsletter sign-up, cookies, and Calendly bookings.

• Legitimate interests – for ensuring website functionality, security, and analytics.

• Contractual necessity – for processing job applications.

• Legal obligation – where required by law.

5. Third-Party Services We Use

Your data may be processed by trusted service providers strictly for the purposes set out above:

• Squarespace (website hosting)

• Google Analytics (website analytics)

• Calendly (scheduling)

• Other advertising/retargeting platforms

• Email marketing provider (for newsletters)

We ensure that all third-party processors comply with GDPR requirements.

6. International Data Transfers

We do not actively transfer your personal data outside the EEA/UK. If technical hosting by Squarespace or other providers involves non-EEA servers, we ensure that appropriate safeguards are in place.

7. How Long We Retain Data

• Contact form enquiries – kept as long as necessary to respond and to maintain contact with prospects (for example, to send relevant offers), unless you object or withdraw consent.

• Newsletter data – retained until you unsubscribe or request deletion.

• Job applications – until the recruitment process ends, unless extended with your consent.

• Analytics – retained only in aggregated/anonymised form.

8. Your Rights under GDPR

You have the right to:

• Access your personal data.

• Rectify inaccurate or incomplete data.

• Request erasure (“right to be forgotten”).

• Restrict or object to processing.

• Withdraw consent at any time.

• Request data portability.

To exercise these rights, contact us at info@reboxd.nl.

9. Cookies & Tracking

What Are Cookies

Cookies are small text files placed on your device to enable functionality, improve performance, and measure site usage.

Types of Cookies We Use

• Essential cookies: Core site functions (navigation, forms) - Requires consent? No

• Analytics cookies: Measure site usage and performance (Google Analytics) - Requires consent? Yes

• Functional cookies: Remember preferences (e.g. language, layout) - Requires consent? Yes

• Marketing/advertising cookies: Used for retargeting and personalised advertising across Google/LinkedIn/Facebook. - Requires consent? Yes

Consent Management

When you first visit our site, you will see a cookie banner asking you to consent to non-essential cookies. You can withdraw or change your consent at any time via your browser settings.

Third-Party Cookies

We use analytics and marketing cookies, including retargeting cookies, to deliver personalised advertising. These are subject to the providers’ own privacy policies.

10. Security

We implement appropriate technical and organisational measures to protect personal data from loss, misuse, and unauthorised access.

11. Updates to this Policy

We may update this Privacy & Cookie Policy to reflect changes in practices or regulations. The latest version will always be available on this website with the effective date above.